Monday, March 21, 2011

My GTD-Set-up:

Hello everyone

Finally I got the time to sit dow, photograph and post my current Filofax-GTD-system.

I will show you how I´ve set up my Filofax and how I´ve implemented GTD into my use of the planner.

Hope you find it useful.

First of all, my Hamilton Filofax Personal Planner.
I got it for something like 10 pounds on the web (a lot of good cheep stuff out there to find).

I have labeled the 7 different panes of the regular Filofax-indexes with a Dymo-labeler to include my various uses. This will probably change quite a lot...

I have the top tab for indicating where the calendar-part starts, but I don´t really use it that much. I use the daily-ruler for flipping to today 99% of the time.

The month-tab:

Works nicely for overview, but I find that I don´t fill in all the data from my weekly calendar, so it´s mostly used for quick reference which is ok.

The job-tab:

I work parttime as an assistant editor and I have dedicated a tab for this particular job as it is very much on and off. It allmost becomes sort of context/agenda-type collection of notes all related to this particular job. (My main job is part of my general system i.e. next actions, errands etc.

Actions-tab: Include Next Actions and Errands

Next actions (GTD-Style): All my very next actions - things to get done as soon as possible - go in here.

Errands - stuff to get or do whenever I´m out and about

Waiting for-tab:

Waiting for-list of all the things out of my hands. People borrowing things from me, having to get back to me right now etc. etc.


Divided into Things to do soon and Things to do someday/maybe which makes to sort of wish-lists. Works great during the weekly review to promote things from the someday/maybe-list to the things to do soon-list.

Is blank right now. My next project!


Projects all listed alphabetically. Don´t know if it´s the way to go, but it works (sort of) for now.
Problem is that some reference-type lists makes their way into the register, which I don´t really need to review every week.
Solution could be to use one of the other tabs to projects only and keeping reference in the alphabeth-register...


Not much explaination needed - it´s a calendar! Will probably go for the week-per-two-pages next, maybe this summer. Great advice I got from the comments to one of my earlier posts of putting the calendar further towards the back. It made it much easier to write on the left side of the Filofax.

In addition to these tabs, I have credit-cards, membershipcards, etc in the front pockets, some index-cards in the back-pocket and the labels in the inside pocket.

I switch between using the great Pilot G2 Limited Pen (basically a fancy-made pen using the same G2 Gel refills as the cheep Pilot pens) and a pencil (I´m probably going to buy a Kuru Toga Pencil soon).

That´s my system for you. Pretty basic GTD, but with some future tweeking I think I´m pretty well off to settle on something good.

Tuesday, March 15, 2011

Filofax iOS Update needed??? I don´t think so (aka "Apple just lost a customer - sort of...")

Yesterday I decided on going back to my "old" digital system of iCal and Omnifocus. Mostly because I got annoyed of the hassle of having to write across the rings in my Filofax.

But, loh behold, Apple send me an email telling me that my iPod Touch (1st gen) would not be able to use the mobile-me calender after may 5th.
What is that all about? Do they seriously expect me to run out and get a new iPod Touch just to keep on using their service??

Well, my decision has now been reversed.
My Filofax does not all of a sudden need to update. My data will always be there (unless a catastrophe occurs). I won´t have to worry about syncing etc. etc. etc.

Thanks to all the people giving me advice on my last post - really helped a lot!
Thanks to Apple (in some strange way) to convince me once and for all that analog is the way to go... Funny how stuff turns out...

Off topic:
Listening to Episode 13 of the Enough-podcast which is great. Patrick Rhone is talking about how dependent he and everyone else is on his smartphone - cyborg-like-connectivity... Interesting stuff, but rather scary at the same time...

Monday, March 14, 2011


I´m having doubts as to whether or not Filofax is my planner of choice.
The main issue is that I find it too difficult to write on the left hand side of the
spread - the rings are in the way and as a result the writing becomes really ugly.
And that disturbs my need for order!

How do people solve this???

I´ve been leaning toward breaking out my electronic system again and since
I´m working increasingly on a computer - aren´t we all - it´s beginning to make
more and more sense.